Discussion Questions About Project Management

Table of contents

The ability to communicate timely and accurately plagues many project teams. Often team members do not share information relating to changes that have occurred. Project managers at times fail to put communication tools in place in reference to requirements in terms of logistics, frequency of meetings, and version control. Resolution Project manager must understand how communication is dispersed within the culture of an organization. They should inform all team members of what is expected, and what is available by implementing a comparable communication plan within the culture.

A checklist of statuses and deliverables should be accessible to all participants. The plan should have a timeline attached to required checkpoints.

  • Scope Creep Project managers are always on the lookout for changes in the scope of a project deliverable. It tends to happen right before most deadlines.

Scope creep refers to additional requirements that are requested by the customer. Resolution The best defense against scope changes are to document requirements and related tasks in the Requirements traceability matrix. All communications must be documented in the change log.

A review at end of each phase of project cycle should revisit change log entries.

  • Vague Vision The purpose of the project may not be clearly defined. If this is the case, the of the instructions being communicated will result in a nearly impossible project.

It will most likely be unsuccessful, and may never come to completion. Resolution Reiterate focus on vague goals and Needs Statement with stakeholders to get a better understanding. Make sure a cost/benefits analysis has been done to explain costs and billing. Meet with key customers and project manager to authenticate the legitimacy of the feasibility study.

(DQ2) What are the three benefits of the work breakdown structure (WBS) on a project?

What are three common shortcomings found in a WBS and what actions can you take to overcome each one?

WBS Benefits:

  • The work is organized into manageable units for assignment to team members.
  • The task is scheduled and a cost or budget is attached to the work
  • The amount of progress that is made to completion can then be measured
  • The costs of the individual work/tasks can be determined WBS Shortcomings: 1. At times the time estimated to complete a task is incorrect.

This impacts the project schedule and may impact other tasks that are related. Solution: To avoid this it is important to request estimate review with peers or team leaders, if required, to get a true estimate before placing estimates in WBS. 2. Including time for status meetings and other administrative assignments in the estimated time to complete a task. Not just actual time completing the task. This will impact the costs of the project. Solution: Project Manager and team leaders need to budget or request a realistic estimate to include meetings and miscellaneous administrative time in the estimate.

  • Team member does not give accurate assessment of work or complexity of task assigned and underestimates a task.

This can happen due to inexperience or overconfidence. Solution: Project Manager should require team to use an estimating tool. Also project manager or team lead can review related tasks for dependencies. Applying costs relating to each key area within a task for the phase (Lewis, 2009). (DQ3) You have been assigned the project manager of a major software development project. Currently, the only thing you know is that it will be an accounting system.

What project management deliverables can you produce to help you obtain a sense of direction for the project? How would you go about getting each one started and completed? Deliverables: Defining the work: Meeting with the customer to gather requirements. Determine the constraints or scope of the project. Goals of management and how they tie into the project. Complete a feasibility study to review project requirements related to purchases, sales, and accounts payable and receivable and other financial processes involved in an accounting business.

During the definition phase meet with the customer and key stakeholders to understand the purpose of the product. After goals are defined and requirements are documented. The next step will be to get an overall estimate or cost and benefits analysis to determine the feasibility each deliverable. Areas to cover are the definition of requirements, expected budget constraints and appropriate level of quality expected. Once a project manager is assigned they will meet with the customer to go over the scope, budget, determine expected project schedule, and start planning.

How would you go about getting each one started and completed? For each deliverable, there will need to be a definition of the requirements, critical success factors for implementation (mini-scope), and cost/benefit analysis. The project manager will then put together the work in measurable pieces or packages based on the function. The work will then be scheduled within a work breakdown structure that assigns cost to each work package. (DQ4) Projects succeed and fail for many reasons. What do you think are the five reasons why projects fail and what do you think are the five reasons why they succeed?

  • What project management deliverables can you employ to help ensure success on a project?
  1. If the customer/user is uninvolved in planning. The user must continually be required to participate during the project, without user input, the level of commitment to the project is not there. The effort must be made to include the user in walkthrus, meetings, signoff of deliverables, and testing.
  2. A project that has been overly long. Technology and processes are constantly being upgraded and enhanced. If a project was built around cd-rom for example, it would now be obsolete as MP3 or other technology has long since taken over the IT market.A long term project should be broken down into phases assessed at checkpoints to reevaluate its relevancy.
  3. A project that does meet customer approval. This happens as a result of failed user acceptance testing. Users should be selected that understand the system or process. They should be trained to recognize bugs or errors in testing results. Test cases should be developed that are real life scenarios from day to day transactions. Also stress testing that goes beyond the normal use of the system should be monitored to meet user acceptance.
  4. The lack of effective change control. When changes become ad hoc or on the fly without clarification as to how they affect the overall project, they can cause major problems with implementation. Changes should be documented and revisited as each deliverable is implemented.
  5. Business not just another project. Failure to consider the project as affecting the business of the organization. Each project has a budget and failure to stay within the constraints of the budget can cause a project to fail. Simply because the budget has been exceeded.

A project manager must keep an watchful eye on how changes, scope creep, and work breakdown structure elements affect the overall budget of the project. (DQ5) Which do you think has a more profound influence on a project: culture or structure? Give three reasons for your answer. What are three challenges can you expect to face by choosing one over the other and how would you deal with each challenge? Culture has a more profound influence.

  • 1. Both from the user and project team perspective. If there is poor communication within a project team, this could significantly impact a project.

In terms of cost and budget, scope, and quality to name a few areas. The challenge of communication will have to be dealt with by management. Managers need to let teams know their feedback through WBS and status is a requirement. They need to know accuracy is important. They also need to know that schedules and performance will be reviewed. Top managers need to show support of project managers and empower them with the authority and resources needed.

  • 2. No collaboration between user community and project team.

If the customer and the project team are not involved resolving issues within the deliverables, culture may be affecting the project. If the project team assumes they know what the customer means when in actuality the technical team needs to meet with the customer, this is a culture issue. Again project managers need to inform teams that users must be included in walkthrus, meetings where necessary and used as a resource for questions. Customer stakeholders must inform users that they are required to make themselves available and accessible for the project.

  • 3. Management or stakeholders uninvolved with project.

If management typically does not meet with the project management and team members to review deliverables or at checkpoints, this could be a culture issue. Top managers and user stakeholders or sponsors must meet periodically with the entire project team including users to show support for the project and appreciation for the effort of all involved.


  1. SBA. gov. (2009). Project Management. Retrieve May 10, 2009 from http://www. projectmanagementcourse. com/project-challenges. html Lewis. T. (2009). System Development Methodology. Retrieved May 10, 2009 from http://www. sba. gov/ocio/sdm/fram1. htm

Calculate the price
Make an order in advance and get the best price
Pages (550 words)
*Price with a welcome 15% discount applied.
Pro tip: If you want to save more money and pay the lowest price, you need to set a more extended deadline.
We know how difficult it is to be a student these days. That's why our prices are one of the most affordable on the market, and there are no hidden fees.

Instead, we offer bonuses, discounts, and free services to make your experience outstanding.
How it works
Receive a 100% original paper that will pass Turnitin from a top essay writing service
step 1
Upload your instructions
Fill out the order form and provide paper details. You can even attach screenshots or add additional instructions later. If something is not clear or missing, the writer will contact you for clarification.
Pro service tips
How to get the most out of your experience with MyhomeworkGeeks
One writer throughout the entire course
If you like the writer, you can hire them again. Just copy & paste their ID on the order form ("Preferred Writer's ID" field). This way, your vocabulary will be uniform, and the writer will be aware of your needs.
The same paper from different writers
You can order essay or any other work from two different writers to choose the best one or give another version to a friend. This can be done through the add-on "Same paper from another writer."
Copy of sources used by the writer
Our college essay writers work with ScienceDirect and other databases. They can send you articles or materials used in PDF or through screenshots. Just tick the "Copy of sources" field on the order form.
See why 20k+ students have chosen us as their sole writing assistance provider
Check out the latest reviews and opinions submitted by real customers worldwide and make an informed decision.
Business and administrative studies
excellent, got a 100
Customer 452773, May 17th, 2023
excellent job
Customer 452773, August 12th, 2023
Thank you!!! I received my order in record timing.
Customer 452551, February 9th, 2021
ACC/543: Managerial Accounting & Legal Aspects Of Business
Customer 452773, January 10th, 2024
Business Studies
Thank you very much for a good job done and a quick turn around time.
Customer 452615, March 31st, 2021
Human Resources Management (HRM)
excellent job
Customer 452773, July 17th, 2023
Customer 452773, January 25th, 2024
Business and administrative studies
excellent job!
Customer 452773, May 25th, 2023
Human Resources Management (HRM)
excellent work
Customer 452773, July 3rd, 2023
Human Resources Management (HRM)
Customer 452773, June 25th, 2023
Social Work and Human Services
Great work I would love to continue working with this writer thought out the 11 week course.
Customer 452667, May 30th, 2021
Business and administrative studies
Customer 452773, March 3rd, 2023
Customer reviews in total
Current satisfaction rate
3 pages
Average paper length
Customers referred by a friend
15% OFF your first order
Use a coupon FIRST15 and enjoy expert help with any task at the most affordable price.
Claim my 15% OFF Order in Chat

Sometimes it is hard to do all the work on your own

Let us help you get a good grade on your paper. Get professional help and free up your time for more important courses. Let us handle your;

  • Dissertations and Thesis
  • Essays
  • All Assignments

  • Research papers
  • Terms Papers
  • Online Classes
Live ChatWhatsApp