he North Carolina Arboretum maintains an Access database that contains a Friends table of…

he North Carolina Arboretum maintains an Access database that contains a Friends table of individuals who have donated cash, gifts, volunteer service, and “in-kind” gifts. In addition, the database contains a query that selects friends who have greater than 0 hours for volunteer work. As the assistant to the manager, you want to manage the data in an Excel workbook where you can control case. In addition, the person who originally created the database table violated good database design by combining the city, state, and zip codes in one field in the query. You want to separate those in the Excel workbook.

a. Use Windows Explorer to create a copy of e09m1arbor database. Rename the copied file e09m1arbor_LastnameFirstname.

b. Start a new Excel workbook, and then save it as e09m1arbor_LastnameFirstname. Import the Access database e09m1arbor_LastnameFirstname, and then select the Volunteer Invitations query as the data source. Import the data so that it is linked to the original database query.

c. Rename Sheet1 Original, and then rename Sheet2 Update. Delete Sheet3. Type the following column labels in row 1 of the Update sheet: Names, Addresses, City, State, Zip. Bold and center the column labels.

d. Insert a nested function in the first column of the Update worksheet to display the title, first name, middle name (if applicable), and last name in one cell for each person, such as Mrs. Dale W. Holbrook. The nested IF function should not have extra space between the first and last names if a middle name is empty. The nested functions should reference cells in the Original sheet.

e. Insert a function in the second column of the Update worksheet to echo the addresses from the Original sheet but to display the text where the first letter of each word is capitalized.

f. Copy the CityStateZip data from the Original worksheet, and then use Paste Special to paste the data as values in the third column of the Update worksheet. (Although this approach does not update from the first sheet, it does enable you to practice separating data in the next step.)

g. Convert the copied CityStateZip data into three separate columns in the Update worksheet. Select the appropriate delimiter. The Update worksheet should have five columns. Adjust column widths appropriately.

h. Save and close the Excel workbook. Open e09m1arbor_LastnameFirstname.accdb in Access, and then run the Volunteer Invitations query. Find last names in all capital letters and replace them with initial capital letters in the query’s Datasheet view. For only the people who were missing titles, enter titles in the query’s Datasheet view. Close the Access database.

i. Open the e09m1arbor_LastnameFirstname workbook, and refresh the data connection. (This will fill in the missing titles and display all last names in initial capital letters.)

j. Create a footer with your name on the left side, the sheet name code in the center, and the file name code on the right side.

k. Save and close the workbook, and submit based on your instructor’s directions.

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