You work for the IT Department for your company. You are responsible for creating e-mail…

You work for the IT Department for your company. You are responsible for creating e-mail addresses for new employees. Today, you received a text file containing a list of new employees. You will use text functions to convert the data to columns, create a list with surnames first in proper case, create a list of e-mail addresses, and then create a list of alternate e-mail addresses since your company provides two e-mail addresses per person: one with an underscore between the first and last names and one with a period between the first and last names. This exercise follows the same set of skills as used in Hands On Exercises 1 and 2 in the chapter. Refer to Figure 32 as you complete this exercise.

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a. Open the Open dialog box in Excel, click the File Type arrow that currently displays All Excel Files, select Text Files, select e09p2names, and then click Open.

b. Do the following in the Text Import Wizard dialog box:

• Click Next to accept the default Delimited option.

• Deselect all check boxes in the Delimiters section, and then click Next.

• Click Text in the Column data format section, and then click Finish.

c. Click the File tab, select Save As, type e09p2names_LastnameFirstname in the File name box, click the Save as type arrow, select Excel Workbook, and then click Save.

d. Convert the data into two columns by doing the following:

• Click the column A header to select the data.

• Click the Data tab, and then click Text to Columns in the Data Tools group to open the Convert Text to Columns Wizard dialog box.

• Make sure Delimited is selected, and then click Next.

• Select the Space check box, deselect the other check boxes, and then click Next.

• Click Text in the Column data format section.

• Click the General column in the Data preview section, and then click Text in the Column data format section.

• Click Finish, and then widen columns A and B.

e. Combine names and convert the text to proper case by doing the following:

• Click cell C2, and then click the Formulas tab.

• Click Text in the Function Library group, and then select PROPER.

• Click in the Text argument box, click the Name Box arrow, and then select More Functions to open the Insert Function dialog box.

• Select CONCATENATE in the Select a function list, and then click OK.

• Click cell B2 to enter the cell reference in the Text1 box.

• Press Tab, and then type “, ” in the Text2 box. Make sure you press Spacebar after typing the comma.

• Press Tab, click cell A2 to enter the cell reference, and then click OK. The completed nested function should be =PROPER(CONCATENATE(B2,”, “,A2)). Copy the formula down the column, and then widen column C.

f. Click cell D2, type =LOWER(CONCATENATE(A2,”_”,B2,”@ourcompany.com”)), and then press Ctrl+Enter. Copy the formula down the column, and then widen column D.

g. Click cell E2, type =SUBSTITUTE(D2,”_”,”.”), and then press Ctrl+Enter. Copy the formula down the column, and then widen column E.

h. Type COMBINED NAMES in cell C2, type E-MAIL ADDRESS in cell D2, and then type ALTERNATE E-MAIL ADDRESS in cell E2. Bold and center the labels on the first row.

i. Set 0.2″ left and right margins, adjust the scaling to 80% (or smaller, if necessary), and then set titles to repeat the first row on all printed pages.

j. Create a footer with your name on the left side, the sheet name code in the center, and the file name code on the right side for each worksheet.

k. Save and close the workbook, and submit based on your instructor’s directions.

 

 

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